16 Jun, 2018

Difference between On-site Venue Co-Ordinator and an Event Planner!!!

16 Jun, 2018

One question all the time..

Why do I need to hire a wedding planner when my venue includes an on-site wedding coordinator?”

This is a question that I get A LOT. It’s a valid question, but the misconception here is that the roles of the venue on-site coordinator is the same as those of an independent wedding planner.I’m sure that’s a huge weight off your shoulders, but there is a difference between an onsite coordinator and an Event Planner.The word “event” by itself could mean anything from a birthday party, anniversary, concert or even Weddings. And the use of different terms can lead to confusion and misunderstandings, specifically around job titles. Outside the industry, many people do not understand the difference between an Event Planner and an On-site Venue coordinator.

There are many beautiful hotels and venues that offer full service. These venues have seen many events which gives them the expertise. However, on-site coordinators are not required to do certain things like manage your rehearsal. The on-site coordinator is mainly there to represent the property. Many venues offer the convenience of having an on-site coordinator, but that doesn’t mean you should brush off the idea of hiring an event planner. Their job is to sell the venue to you, answer questions about the venue, provide a preferred list of vendors, assist with room layout and tasting, and ensure that you follow the rules and regulations that govern the use of the space.

On the other hand, an Independent event planner are the decision makers they are involved into critical thinking regarding what, when, who and how. An Independent Event Planner will take care of you from beginning to end, and help you plan every last detail of your event. There are really no boundaries or limitations to this job. A Planner’s responsibility is to make sure that all the details are executed and that each vendor shows up on time and performs appropriately. Managing everything from head to toe.

The On-site venue coordinator will make sure that everything is up to par with the venue’s contract, ensure that the kitchen is staffed, and that they’re sound system is working properly.Your Event planner will be there every step of the way, making sure you’re getting not only what your venue’s contract states, but what all of your vendors’ contracts state. They’ll get to know you and your soon-to-be spouse, and will represent you and your wishes, not just the property. They will make sure that every wish you make is fulfilled. The event planner designs an event to wow the client. An event planner works directly with the client to determine the customer’s vision, needs, and budget. They focus on the big-picture items that make an event memorable.

An event coordinator does not gets involved with the design of the event, itself. Instead, they are in charge of managing the individual components to ensure the event goes smoothly. Venue coordinators are very good at what they do, but they will not orchestrate every little detail of your wedding like an independent event planner will. Some venues have more than one reception going at the same time, and the on-site coordinator might be juggling multiple events. Often times an on-site coordinator’s job concludes after dinner is served and you may never see them again for the remainder of the reception.

As an independent wedding planner, my loyalty is to YOU, my client! An Event Planner’s job is to determine what level of service you need -We are your personal project manager of the entire production, from vendor selection and invitation design to the millions of other things that will take place.An on-site coordinator does much of what an event planner does, but only up to a certain point. Becoming an event planner takes years of experience. A planner carries a lot of responsibility in ensuring the client is happy and designing an event that fits the customer’s needs and expectations.

Your planner is there to get to know the on-site coordinator at the venue personally, as they’ll be working with them quite closely. Make no mistake; there is without a doubt some overlap between an Event Planner and an On-site Venue Coordinator.

Your Event planner will be back at your wedding venue on a very regular basis to prepare things exactly the way you envision them while you’re busy working and living your life in the months leading up to your Event.

Kindly feel free to drop in your comments and feedback. Help us Improve, your  constructive feedback would be appreciated!!


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